Managing expert meetings

Expert meetings are meetings of the project team at different stages in the course of a project; associate partners of projects can be invited to these meetings at their own cost.

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Duration: 2 days

Venue: ECML, Graz

Interpretation is not provided by the ECML.

Travel and subsistence is provided for 4 team members by the ECML.

In addition to preparing, delivering and following up all issues relating to the content of the project the following overview lists essential tasks related to managing this event.

ToDo's for coordinator

BEFORE THE EVENT, the coordinator ...

sends a list of experts to invite to the meeting
10 weeks prior to the event to Erika Komon.
sends the meeting agenda 2 weeks prior to the event to Erika Komon.
reviews the project website to identify areas to be developed in the course or as a follow-up to the meeting.

AFTER THE EVENT, the coordinator ...

drafts a news item for the project website and forwards it to the second language documentalist.
completes the report of the meeting within the 2 weeks following the event and sends it to Erika Komon.
carries out follow-up work relating to the development of the website.

ToDo's for the second language documentalist

BEFORE THE EVENT, the second language documentalist ...

identifies areas on the project website in the second working language to be further developed during or as a follow-up to the meeting.

AFTER THE EVENT, the second language documentalist ...

provides texts and materials in the second language and sends them to the ECML for uploading to the project website.
translates the news item sent by the coordinator.

ToDo's for the website correspondent

AFTER THE EVENT, the website correspondent ...

informs the ECML where to place materials and texts provided by the coordinator, the second language documentalist and other team members on the project website.

Contact: Erika Komon